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How Human Resources Should Fill Out I-9

TrendSource continues to answer questions employers commonly ask about I-9 Verifications and employment eligibility.

Today, we are focusing particularly on Human Resources teams, which commonly shoulder the onboarding burden with New Hires. Let’s get moving!

Who Should Fill Out I-9 Human Resources?

When it comes to who should fill out Form I-9 in the Human Resources department, this is a decision each company and their HR team can make for themselves.

This is because the federal government does not require a specific person with a specific job title complete Section 2 of Form I-9 with New Hires. As far as the federal government is concerned, it does not matter which employee with which job title completes I-9 Verifications.

human resources fill out i9

That said, oftentimes companies have policies in place to ensure that only employees with certain training and certifications in the Human Resources department fill out I-9, owing to the personal information within them.

Yet, with HR teams often overtaxed, particularly in this current perpetual hiring cycle, companies are increasingly looking to outsource I-9 Verifications.

How to Do I-9 Verification HR

When companies need to rapidly onboard New Hires, it can be difficult to decide who should complete Section 2 of form I-9 with these new employees. Oftentimes, those authorized to do so according to company policies are too busy to be taxed with such a rote task.

This is why TrendSource offers Remote I-9 Verifications.

Remote I-9 Verifications unburden Human Resources teams from the compliance tasks associated with onboarding, namely employment eligibility verifications.

hr i9 verification

Serving as an Employer Authorized Representative, TrendSource rapidly and seamlessly helps employers verify employment eligibility. TrendSource connects a company’s New Hire with a nearby TrendSource Field Agent, who then meets in-person with the New Hire to complete Section 2.

Whether New Hires are remote or on-site, businesses and their Human Resources teams can comfortably rely on TrendSource for their compliance needs. And with the easy-to-use online ordering platform, Human Resources teams should take note.

How to Do E-Verify I-9 Verification HR

TrendSource also offers E-Verify as an optional add-on to any I-9 order. This helps companies and their Human Resources teams that operate in states requiring E-Verify. Different states have different requirements for E-Verify, but for employers required to use it, TrendSource is ready to meet their compliance needs.

It should be noted that, oftentimes, employers choose to use E-Verify even when they are not required to.

Regardless, TrendSource is pleased to offer I-9 Verifications both with and without E-Verify.

very handsome remote worker i9

TrendSource I-9 Verifications + E-Verify

TrendSource long ago established itself as a pioneer and leader in compliance for employers with its Remote I-9 Verification product. We help Human Resources teams complete I-9s without adding undue burdens on their day-to-day operations.

Using our unrivaled Field Agent database, we can quickly pair New Hires with experienced Field Agents, wherever they reside. This means that New Hires won’t have to go through the pain and confusion of locating their own Notary; TrendSource handles everything for them.

When companies ask who should fill out I-9, the answer is simple: TrendSource.

Order Remote I-9 Verifications + E-Verify




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It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.